Manager - Finance & Accounts

Roles & Responsibilities

Key Responsibilities:

Accounts Receivable (AR)

• Raise and issue sales invoices to customers accurately and on time

• Monitor debtor ledgers and follow up on outstanding payments via email and phone

• Apply and reconcile customer receipts against invoices

• Maintain customer records and credit terms within the accounting system

• Produce weekly AR aging reports and flag overdue accounts to management

Accounts Payable (AP)

• Process supplier invoices, verify against purchase orders or approvals, and code to correct accounts

• Schedule and prepare payment runs in accordance with supplier terms

• Reconcile supplier statements and resolve invoice discrepancies promptly

• Maintain an up-to-date creditor ledger and manage vendor relationships

• Ensure all payments comply with the company’s approval workflow

Bookkeeping & General Ledger

• Maintain accurate and up-to-date books using MYOB and Xero

• Perform daily/weekly bank reconciliations across all business accounts

• Post and reconcile journal entries including accruals, prepayments, and adjustments

• Manage the chart of accounts and ensure consistent, correct transaction coding

• Maintain fixed asset register and process depreciation entries

• Ensure the integrity of financial data ahead of monthly close processes

Financial Reporting – P&L and Balance Sheet

• Prepare monthly Profit & Loss statements with variance commentary versus budget and prior periods

• Produce accurate monthly Balance Sheet reconciliations for all key accounts

• Compile management reporting packs for presentation to the business owner

• Support the external accountant / tax agent with year-end workpapers and schedules

• Assist in preparing annual budgets and rolling financial forecasts

• Identify and escalate any financial anomalies, risks, or trends to management

Payroll

• Process end-to-end Australian payroll in compliance with the Fair Work Act and applicable Modern Awards

• Calculate wages, salaries, overtime, leave entitlements, and termination payments

• Administer Superannuation Guarantee (SG) contributions and lodge via SuperStream on time

• Manage Single Touch Payroll (STP) reporting via the ATO-compliant payroll platform

• Maintain employee records including tax file number (TFN) declarations and tax withholding settings

• Manage PAYG withholding obligations and ensure correct remittance to the ATO

• Process annual payment summaries / income statements via STP finalisation

• Handle employee payroll queries promptly and maintain strict confidentiality

Skills, Qualifications & Experience:

Essential

• CPA, CA, or ACCA qualification (full or partial) – mandatory

• Diploma or Degree in Accounting, Finance, or related discipline

• Minimum 3–5 years’ hands-on experience in a similar finance generalist or bookkeeping role

• Demonstrated experience with Australian accounting, payroll, and tax compliance requirements

• High proficiency in written and spoken English – essential for daily communication with Australian stakeholders

• Advanced proficiency in Microsoft Office Suite – Excel, Word, Outlook, and Teams

• Proficiency in both MYOB and Xero accounting platforms (mandatory)

• Solid understanding of GST, BAS, STP, and Superannuation obligations

• High attention to detail and strong numerical accuracy

Compliance & Taxation Support:

• Prepare and lodge monthly/quarterly Business Activity Statements (BAS) including GST, PAYG withholding, and PAYG instalments via the ATO Business Portal or through the tax agent

• Assist with Instalment Activity Statements (IAS) as required

• Maintain compliance with Australian GST, FBT, and other relevant tax obligations

• Liaise with the external accountant, tax agent, and ATO as needed

• Maintain an organised filing system for all financial documents (digital and/or physical)

Desirable

• Experience working remotely for Australian businesses from an offshore location

• Exposure to Australian payroll software such as KeyPay, Employment Hero, or similar

Key Competencies:

1.Self-Directed & Proactive- Able to manage competing deadlines without supervision

2.Strong Written & Verbal Communication- Clear written English for correspondence with Australian stakeholders

3. High Integrity & Confidentiality- Trusted handling of sensitive payroll and financial data

4. Tech-Savvy & Adaptable- Quick adoption of new tools, platforms, and evolving ATO requirements